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Discussion and action on the award of solicitation 2019-466 Books and Media in English and Spanish for Adults, Young Adults and Juveniles to Brodart Co. and Midwest Tape LLC, for an initial three (3) year term estimated award of $2,848,067.16. The award is to include a two (2) year optional amount of $1,898,711.44 for a total five (5) year award amount of $4,746,778.60.This contract will allow the Library to purchase books, audio books, DVDs and music CDs. CONTRACT VARIANCE: The difference in cost, based on the comparison to the previous contract, is as follows: A decrease of $47,651.13 over the three (3) year initial term, 14.21% decrease compared to previous contract. Department: Libraries Award to: Vendor 1: Brodart Co. Williamsport, PA Item(s): Group A Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $ 802,689.55 Initial Term Estimated Award: $ 2,408,068.65 (3 years) Total Estimated Award: $ 4,013,447.75 (5 years) Award to Vendor 2: Midwest Tape LLC Holland, OH Item(s): Group B Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $ 146,666.17 Initial Term Estimated Award: $ 439,998.51 (3 years) Total Estimated Award: $ 733,330.85 (5 years) Total Estimated Amount: $4,746,778.60 Account No.: 453-53010-531030-1000 Funding Source: General Fund District(s): All This is a low bid, supply contract. The Purchasing & Strategic Sourcing Department recommends award as indicated to Brodart Co. and Midwest Tape LLC. as the vendors offering the lowest cost, responsive bids in each group and that Baker & Taylor LLC, Ingram Library Services, Mackin Book Company and Barnes and Noble Booksellers Inc. be deemed non-responsive for taking exceptions to the indemnification language and insurance terms, not bidding on a complete group and for not acknowledging amendments. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
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PDF Document  Discussion and action on the award of solicitation - 03191917.2.pdf